Skip to the content

Kansas State University

Frequently Asked Questions

Direct Deposit Questions

Other Questions

  1. Where was employee's paycheck or direct deposit advice mailed?
  2. How do I change the address where my paycheck, advice or W-2 is mailed?
  3. How do I change the funding by position?
  4. I am having problems running payroll payments by account for transfers. I know I have employees on the journal voucher; why do I receive a message with no data found?
  5. How do I request a duplicate W-2?
  6. How do I change the amount of income tax withheld from my paycheck?
  7. What will my tax be if I change the number of allowances on my W-4 and/or K-4?
  8. What does my employee claim on his or her W-4?
  9. Why is my paycheck different this pay period than last pay period?
  10. What are these abbreviations on my paycheck and what are they for?
  11. What is the current benefit percentage rate?
  12. Why do I still have a garnishment from my paycheck, when I have paid the balance due?
  13. When do we get paid and how often are we paid?
  1. Where was employee's paycheck or direct deposit advice mailed?
    The paycheck or direct deposit advice and the W-2 are mailed to the Home Address as shown in the Human Resource Information System (HRIS).
    The employee can use Employee Self Service/HRIS to view personal data including the home address where paychecks, advices and W-2s are mailed.
    In HRIS, authorized departmental personnel may go to Administer Workforce > Administer Workforce (GBL) > Use > Personal Data. Then enter the employee ID number or Name, click the "Include History" box and click the "Search" button. Select the "Address" tab. The "Home Address" listed is the address to which the check or advice was mailed.
  2. How do I change the address where my paycheck, advice or W-2 is mailed?
    Contact the personnel specialist in your department with the new address. This also applies to those terminating employment with the university, since W-2's are sent to the most recent address.
    NOTE: For student employees, changing your address in the student information system does not change your address in HRIS.
  3. How do I change the funding by position?
    Follow the instructions for HRIS on Payroll/Position Funding.
  4. I am having problems running payroll payments by account for transfers. I know I have employees on the journal voucher; why do I receive a message with no data found?
    When you set up payroll payments by account to run for transfer vouchers, you do not use a pay period end date. Complete the parameters with "Pay Period" as blank, indicate "FY", select the radio button "Both" under "Cycle Select" and enter the JV numbers in the section labeled "Voucher Numbers" and list "Department Number". Refer to the complete instructions for Payroll Payments by Account (pdf).
  5. How do I request a duplicate W-2?
    Follow the instructions for requesting a duplicate W-2 at Form W-2 Wage and Tax Statement
  6. How do I change the amount of income tax withheld from my paycheck?
    You have two choices:
    1. Update your Tax Information using Employee Self Service
    2. Complete one or both of the following forms. Sign and date the forms and send them to Human Resources.
      1. To change basic federal withholding, and additional federal withholding, use Form W-4: Employee's Withholding Allowance Certificate (pdf). Boxes 1 through 5 must be completed. Boxes 6 and 7 are optional.
      2. To change State of Kansas withholding, use Kansas Employee's Withholding Allowance Certificate (K-4) (pdf).
      Other tax information is available on the Tax Information page.
  7. What will my tax be if I change the number of allowances on my W-4 and/or K-4?
    1. You can manually calculate the taxes yourself by using the federal and Kansas income tax tables.
    2. You can take your current pay stub and automatically calculate your paycheck with different tax exemptions by visiting www.paycheckcity.com/.
    3. Or call your Payroll & Employee Data liaison at (785) 532-6277 to calculate the new taxes for you.
    Other tax information is available at the Tax Information page.
  8. What does my employee claim on his or her W-4?
    In HRIS, go to Compensate Employees > Maintain Payroll Data (US) > Use > Employee Tax Data. Then enter the Employee ID number or name, click the "Include History" box and click the "Search" button. This shows the federal withholding status. To see the state withholding status, click the "State Tax Data1" tab.
  9. Why is my paycheck different this pay period than last pay period?
    Compare the last paycheck with the current paycheck for differences in deductions or earnings. For example: Parking is only deducted from the first paycheck of the month or a fringe benefit may have increased your taxable gross which creates a tax difference or this may be the third paycheck in a month.
  10. What are these abbreviations on my paycheck and what are they for?
    An explanation of the acronyms and abbreviations on your paystub is available on the Pay Stub Explanation page.
  11. What is the current benefit percentage rate?
    Refer to the Benefit Rates for the State of Kansas or check with your Human Resources Office for local agencies.
  12. Why do I still have a garnishment from my paycheck, when I have paid the balance due?
    The Kansas Department of Administration (DA) receives a document from the courts detailing the garnishment type and amount to deduct. DA notifies the K-State Division of Human Resources(HR) to set up the garnishment based on the court order. HR cannot release garnishments unless instructed from DA. If any refund is due, DA will process the check and mail it to the employee or apply it to the next garnishment, if applicable.
  13. When do we get paid and how often are we paid?
    K-State employees are paid on a two week cycle. Refer to the Pay Periods & Pay Dates for current and future dates.