Human Resources Information System Training-Access

HRIS Role Definitions - Popular roles are in bold type.
Role	Role Description
Agent	This role is for Research Agents using RETORIC
Benefits User	Update employee benefit elections (Local Agencies, Federal)
Budget User	Update KSU Budget Data
Budget User/Subagency	Update KSU Budget Data reserved for Subagencies—ESARP, Vet Med
Commitment Accounting User	Update payroll funding, run funding reports
Commitment Accounting Viewer	View payroll funding, run funding reports
Department Key User(intended for department personnel specialists)	View most Position, Employee Data, Limited update such as Student Pay Rate Changes, Address, Unclassified Data, Contracts, Competencies, Service Codes, etc. Update timesheets, view accruals Ability to run and print all department time and leave reports.
Dept Student Processor	View limited data pertinent to Student Employment(Position Data, Personal Data, Job Data, and update Student Pay Rate Change, Address)
Employee Self Service	K-State employees may view their pay checks; leave balances, benefits summaries and other personal information. W-4 tax information and education level may be updated and employees may enroll in KSU training opportunities.
Employment Verifier	Limited view of Employee Data (i.e., All Jobs Summary Student Verification and Active Position Listing Report).
Health & Safety Dept User	Update Health & Safety (Workers’ Compensation accidents)
Extension Administrator	Creates and runs County Extension Benefit Invoices
Health & Safety View	View of employee accident data
Payroll View/Report	View of payroll related data and ability to print payroll reports. Pages: Pay Distribution Summary, KSU CWSP Dist, KSU Deductions Balances, and KSU Earnings Balances Reports: EEs Paid by Multiple Depts, Payroll Payments, Pyrl Funding: Who on Project, Pyrl Funding: How EE was Funded, Check Register, Active Position Listing , PPA Security Report
PeopleSoft User	My personalizations, Report Manager, My Favorites
Query Dept User	Grants access to the KSU_EE_VW (View of KSU_EE_TBL) for department users.
ReportSuperUser	Allows users to delete reports from their report list in Report Manager.
RETORIC	Research & Extension faculty and staff use this application to create and update action plans and projects and run reports.
Service Codes/SS Adm	Designed for the office of Planning & Analysis. Service Codes and Summer School set up tables and ability to run related central processes/reports.
Special	This role is for the Specialist using RETORIC
Summer School-College	Update Summer School college data
Timekeeper	Update timesheets, view accruals.
Time/Leave Reports	Ability to run and print all department time and leave reports
Training User	Update of training courses and enrollment
Unit Manager View	View only of most employee, payroll, budget information

HRIS Central Role Definitions (Normally, Reserved for Division of HR).
Role	Role Description
All Display	View of all data in HRIS, used by HR Director, Provost, Internal Audit, etc.
Benefits Administrator	Update all Benefits set-up tables, run benefit reports and processes
Budget Administrator	Update all Budget set-up tables and other central only records, run all budget reports and processes
Benefits User	Update employee benefit elections (Local Agencies, Federal)
Compliance Administrator	View of most data, used by Office of Academic Personnel, etc.
Employee Data Administrator	Update all HR set-up tables, run central reports and processes, includes correction
Employee Data Processor	Update position and employee data, without correction
Employment Administrator	View most employee data
Health & Safety Administrator	Update Health & Safety set-up tables, run central reports/processes
Health & Safety Dept User	Update Health & Safety (Workers' Compensation Accidents)
Health & Safety-Public Safety	Public Safety access to Health & Safety update and view
HR Administrator	Associate Director, HR
Non-Employee Processor	Add positions, hire non-employees, update non-employee data
Operations Administrator	Run central processes and reports, view data
Parking Services	View limited employee data, view general deductions/pay deductions
Payroll Administrator	Update payroll set-up tables, run payroll reports and processes, includes Commitment Accounting & Time and Leave set-up
Payroll Processor	Update and process payroll data, run some payroll processes and reports
Position Processor	Update Position Management, view employee data
Security Administrator	Set up security-- permissions, roles
Security User	Assign users to roles and permissions
Service Code/SS Administrator	Planning & Analysis.Service Codes and Summer School set up tables and run related central processes/reports
Training Administrator	Set up Training tables, run central processes/reports

HRIS Roles