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Adobe Acrobat Reader (shareware) must be installed on your computer to print or complete the PDF forms. The complete Adobe Acrobat software (not shareware) is required to save a completed PDF form.

Rich Text Format (RTF) forms may be used by any word processor (Word, Works, WordPerfect, etc.) and do not require special software.

Form directions and/or additional information are provided in the Instructions or Information Column or within the form.

Technical Support for Forms:
Kathy Kugle (785) 532-1885
or email kkugle@ksu.edu

Leave Request Instructions - Hourly (Non-Exempt) Employees

The Leave Request for Hourly (Non-Exempt) Employees form needs to be completed and approved in advance of leave taken except for illness, in which case the leave request needs to be completed and approved as soon as possible.

Leave Request Completion Options

• Complete Leave Request Form on-line and send request via e-mail to your supervisor by including your supervisor's full e-mail address in the "SUPERVISOR'S E-MAIL ADDRESS" box at the bottom of the form; Or,
• Print the Leave Request Form: either complete the form on-line then print it, or print a blank form and complete the printed version in ink. When printed, the form will not include the left column, tabs or top graphics. If printed, include your signature and date, then forward to your supervisor for their signature and date.

Steps for Completion, Approval and Recording

1. The employee completes the appropriate sections of the form and forwards to his/her supervisor.
2. Supervisor approves or denies the request in the body of the e-mail or in the subject line or by signature on paper requests and provides response to the employee and department timekeeper.
3. Department timekeeper uses time document to record approved leave in the Human Resource Information System (HRIS).

A copy of the request will be sent to the employee's e-mail address. This provides the employee with a copy of the message sent to their supervisor. The supervisor will receive the following type of message:

Purpose: This is a leave request.
Instructions:
Reply to the employee's message to approve or disapprove the leave.
Employee may forward approved leave to the department timekeeper.
Name: "Employee's Name"
Leave_type: Vacation Leave-VAC
Reason:
From_Date: 09/04/07
From_Time: 8:00 a.m.
To_Date: 09/04/07
To_Time: 5:00 p.m.
Total_hours_requested: 8

As the e-mail message indicates, the supervisor should reply to the requestor to approve or deny the request for leave.

Questions regarding this process should be directed to Alma Deutsch, Division of Human Resources at (785) 532-1448 or almamd@ksu.edu.

Related Links

• Leave Programs
• KSU Policy and Procedures Manual Chapters:
  • Classified Employee Leaves, 4860
  • Unclassified Employee Leaves, 4865