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Payroll and Employee Data-Direct Deposit Frequently Asked Questions

  1. Q. What exactly is the Direct Deposit Program?

    A. Direct Deposit is also known as Electronic Funds Transfer (EFT). It is the transfer of funds from the State of Kansas account to an individual employee's checking or savings accounts at a participating bank, savings and loan association or credit union. The term bank is used generically in this brochure to describe any bank, savings and loan association or credit union.


  2. Q. Must I participate in the Direct Payroll Deposit Program?

    A. No; your participation is optional. However, participation is strongly encouraged.


  3. Q. Are there any costs to my participating in Direct Deposit?

    A. No; the program is offered as a service to employees.


  4. Q. How long does it take to start or change the Direct Deposit of my pay?

    A. Direct Deposit is effective with the next available pay period. Sign up is accomplished by completing a PER-58 Authorization for Direct Deposit of Employee Payportable document format.Access PDFportable document format Refer to the Direct Deposit Form instructions.


  5. Q. Is it possible to have a portion of my check put into my savings account and the balance in my checking account?

    A. Yes, you may designate up to a maximum of 6 financial institutions with up to 10 accounts in each institution. You may indicate a percent of net pay or a dollar amount for each one.


  6. Q. How will this affect my current payroll deductions, as for group insurance premium, U.S. Savings Bonds, KanElect, etc.?

    A. These deductions will remain the same unless you make a change.


  7. Q. How do I know my pay has been deposited and how much was deposited?

    A. You will receive a Payroll Deposit Advice, which will be mailed two days before payday. It will include all information currently contained on the check stub as well as the name of the financial institution in which the pay was deposited, the account credited, and amount for each account. Due to space limitation on the advice, if pay is being deposited to more than two banks or accounts, the total for the other banks or accounts will be labeled as "other institutions" or "other accounts". You may also view your paycheck online one week before payday through K-State Employee Self Service


  8. Q. What is the earliest date I can make a cash withdrawal on the amount of the Direct Deposit?

    A. The same day as the Direct Deposit is made to your bank.


  9. Q. What if my bank did not receive my Direct Deposit or the amount does not agree with the amount indicated on my Payroll Deposit Advice?

    A. This is highly unlikely; however, if it should occur, contact your agency Personnel Officer. They will initiate the appropriate action to correct the situation.


  10. Q. What if I decide to change banks. What do I have to do?

    A. Simply contact your agency Personnel Officer to complete a new authorization formportable document format. The change will be effective for the next available pay period to the new account.


  11. Q. Will all my checks be Direct Deposited?

    A. All payroll checks will be available for direct deposit.


  12. Q. How do I stop my pay from being Direct Deposited?

    A. Just fill out a new authorization formportable document format, sign Section B: Cancellation and take it to your agency Personnel Officer. The cancellation will be effective on the next paycheck if processed by the payroll cutoff date. If you are closing your bank account, it is important to notify your agency Personnel officer first.


  13. Q. How will I know if my bank is a member of the Direct Deposit system?

    A. Most banks, credit unions or savings and loans are members of the Direct Deposit System. If you have a question, you should call your bank and ask if it is a member of the Automated Clearing House (ACH) who participates in Direct Deposit of Pay. If you are unable to get information from your bank, then call your agency Personnel Officer for assistance.


  14. Q. What if my bank is not a member of the Direct Deposit System?

    A. You may choose to move your account to a participating bank.


  15. Q. Can I join Direct Deposit at a later date?

    A. You may participate at any time in the future.


  16. Q. How will paychecks paid at termination be handled?

    A. Unless the direct deposit is cancelled, the final payroll check will be deposited on the regularly scheduled pay date.


  17. Q. The enrollment form asks for my checking or savings account number and my bank's transit number. How do I find that information?

    A. Checking and savings account numbers are normally noted at the bottom of checks and deposit slips as well as the transit number. In order to avoid confusion on properly recording your bank's transit number, your agency Personnel Officer will help you fill in this portion of the form by using a voided check for your checking account or a deposit slip for your savings account, or you could contact your bank for assistance. The voided check and/or savings deposit slip should be attached to the enrollment form. The account and transit numbers should be verified with your financial institution to determine that these are the correct numbers for EFT transactions.


  18. Q. What happens when the payday is a holiday payday?

    A. Payroll will be deposited every other Friday (or the closest preceding workday if Friday is a holiday).


  19. Q. What happens if I terminate employment and am subsequently rehired?

    A. The agency Personnel Office will need to check data in the Human Resource Information System to see if the Direct Deposit is active. You should complete PER-58portable document format to either confirm or cancel the Direct Deposit for this term of employment. The form may need to be data entered.


  20. Q. Who should I contact if I have questions?

    A. You may contact your Agency Personnel Officer. If she or he cannot answer your questions, they will contact the Department of Administration, Division of Accounts and Reports, Payroll Services.

Direct Deposit Form Instructions
PPM Chapter 4940.030 Direct Deposit


Download the Adobe Acrobat Reader to access PDFportable document format documents.
Text versions of Forms are available on the HR Forms page

Payroll & Employee Data email  hr@ksu.edu   103 Edwards Hall  Manhattan, KS 66506-4801  (785) 532-6277
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 Kansas State University
March 18, 2008